Careers
Administrative Coordinator
CAREERS @ SurveyMotion
Administrative Coordinator
- Location: La Jolla, CA (San Diego)
- }Type: Full-time
- Reports to: CEO/Founder
About The Role
We are seeking a detail-oriented and resourceful Administrative Coordinator to support our client survey projects and internal operations. This role blends administrative precision with operational efficiency—you’ll manage projects, track deliverables, create process documentation, maintain accurate records, and support our campaign workflows.
The ideal candidate will be a detail oriented project manager, strong communicator, organized multi-tasker, and critical thinker who demonstrates initiative, resourcefulness, and high integrity. You’ll play a key role in keeping our team and client projects running smoothly.
Significant training will be provided for this role. We are looking for somebody with a strong foundation of intellect, communication skills, organizational behavior, dedication, and integrity. This is an excellent opportunity to get in on the ground floor of a fast growing startup.
You’ll work directly with the Founder/CEO in our La Jolla office and coordinate with a globally distributed team.
About Us
SurveyMotion is a lean, fast-moving startup that delivers survey-driven demand generation for B2B SaaS companies. We help marketing and sales leaders generate qualified survey leads and book meetings with qualified prospects—driving new business growth.
We combine precision targeting and strategic survey design to put our clients’ sales executives in direct conversations with ideal prospects. With offices just minutes from the beach in La Jolla, California, we offer the opportunity to make a meaningful impact working with innovative technology clients in a fast growing (and profitable) startup environment.
Key Responsibilities
Administrative & Project Coordination
- ESet up clients in internal systems (Asana, Airtable, HubSpot, and other SaaS tools).
- EAssign and track tasks for yourself and other team members, ensuring projects stay on schedule.
- EQA deliverables to ensure accuracy and adherence to quality standards.
- EDocument and refine workflows by creating SOPs for recurring processes.
- EManage projects to successful completion.
Operational Support
- ECreate, organize and maintain client and campaign documents, spreadsheets, and presentations.
- ETrack campaign performance metrics and identify opportunities for optimization.
- ECompile reports from campaign data to share with internal and client stakeholders.
- EMake changes and optimizations to campaigns using our internal systems and 3rd party software tools.
Communication
- EDraft clear, concise internal updates and client-facing communications.
- EServe as a point of contact for status questions, updates, and small requests.
- ECollaborate with internal team members to ensure seamless execution of tasks.
Qualifications
Must-Haves:
- E2–4 years of administrative, project coordination, or operations experience.
- EStrong software skills, ability to learn new tools effectively
- EExcellent written and verbal communication skills.
- EStrong spreadsheet skills (Google Sheets or Excel).
- EAbility to create and maintain process documentation (SOPs).
- EOrganizational skills with high attention to detail.
- ECritical thinking and situational awareness to anticipate needs.
- EBasic quantitative skills for working with project and campaign data.
Nice-to-Haves:
- EExperience with B2B marketing or SaaS environments.
- EFamiliarity with Airtable, HubSpot, Typeform, Calendly, or similar SaaS tools.
- EExperience working in a startup or small team environment.
Compensation & Benefits:
- ECompetitive base salary (DOE)
- EPotential for performance-based bonuses.
- EWork from home Fridays
- EFlexible PTO and paid holidays.
- EComprehensive health coverage including medical, dental, and vision plans.
- E401(k) retirement plan.
- EPaid time off (PTO) and paid holidays.
- EFlexible work environment and collaborative team culture.
- EOffice location less than a mile from the beach in La Jolla.
- EOpportunity to work in a fast-growing, profitable startup with direct impact on company success.
Email resumes to: careers@surveymotion.io